Area Code 407
Area Code 407 is one of our most involved and fun projects to date. Over the course of three years, we've automated and streamlined just about every task possible within their seasonal cycle. So much so that we've begun working with the sales reps that operate independently from the manufacturing division, solely to help out with their internal systems and Purchase Order Collection processes.
In our History with Area Code 407 page, you can read on the different accounting systems we've implemented over the years, but the most interesting story is how we've been able to automate hundreds of work hours and a human-error prone process, to a streamlined spreadsheet machine complete with controls that will leave an auditor in awe.
By switching to a spreadsheet based production and invoicing platform, which runs all operations for this nationwide manufacturer, we're able to create custom reports which allow us to manipulate data in a way that a cookie cutter accounting program won't. That means once the Purchase Order details are entered into the system, not only is the Purchase Order automatically created, but the Production Sheet, Invoice, and Commissions Report are fed that same information. In other words, there's a single point of entry. Don't settle for entering in the same information more than once, or having to do repetitive calculations.
Let us automate your accounting procedures, so you can get back to doing what you enjoy. Big corporations already use database-like servers to run their operations, so why should small-to-medium businesses settle for anything less?
Production Sheet
Due to our streamlined "single-point-of-entry" system, our Production Sheets are viewable immediately once a Purchase Order is entered into the system. This report converts a Purchase Order which is viewable by store, to a Production Sheet which is viewable by style.
Not shown is our Totals Report, which shows a style's total order quantity drilled down by size. This allows the production team to determine which styles require prioritization at different parts of the season.
The Production Sheet and Totals Report both work in conjunction with the In-House Form to track inventory levels and alert potential discrepancies.
In-House Form
This Form is the cornerstone for tracking inventory in live-time. Once a style has been cut (using our Production Sheet) and it returns from the sewers, this form gets filled out each step of the way and the production management team can view if there is a discrepancy between the number of styles which were reported as Cut, and the number of styles which returned from being sewn. This allows for us to track how many sizes of each style: have been returned in good condition and are ready to be boxed, need to be re-sewn for quality assurance, or have gone missing.
Best of all, it runs from any mobile device or computer, it can be saved directly to your home screen or desktop, and takes seconds to complete.
Automated Invoice
This invoice was aesthetically formatted from top to bottom, which allows for complete flexibility in design. The only field that requires an input is the invoice number located on the top right. Every other field, be it the contact, style, or financial information, is auto-populated, which not only cuts the amount of time one needs to spend creating an invoice, but also improves efficiency and eliminates potential data entry errors.
Note: The Invoice has been cut down to 10 lines for public viewing, but is fully flexible on size and page count.
(click for Area Code 407 website)